Influenza Vaccinations

Dashboard description:

This dashboard shows influenza vaccination rates, updated daily, across employee and patient populations relative to their goals. Employee data is shown on the left side of the dashboard. Patient data is shown on the right side of the dashboard.

Each populations data is shown on a separate 'card' on the dashboard. The current progress toward vaccinating that population (vaccination rate) is shown as the large callout number on the left and graphically on the right as a progress bar. Hovering over the large callout number will show a table of the breakdown of the numbers making up that rate. Clicking on the large callout number will take users to a department level breakdown of the vaccination rate over time, for that population (note this only applies to patient population 'cards'). The center sparkline shows the vaccination rate over time, with the value of the difference from the previous day's rate explicitly called out below. Hovering over the sparkline pulls up a magnified chart with the same data.

Default Settings

All patient and employee population 'cards' are shown by default. For patient populations, alll patient sites, SF & satellites and BCH-Oakland & satellites, are shown together when the dashboard first loads. In addition, all patients greater than 6 months of age are included. Both populations can be adjusted using the selector drop-downs at the upper right-hand corner for 'Patient Sites' and 'Adult or Peds Patients'. There are no filters for employee populations.

Key Definitions and Details

Clicking on the 'i' button in the upper right corner of the dashboard will take users to a page with a glossary. An HTML format of that information is below.

Employee Populations

Health - West: Employees with their primary job affiliation, per UC Path, as a West Bay UCSF Health location.
Health - East: Employees with their primary job affiliation, per BCH-OAK roster and UC-Path, as a UCSF Health BCH-Oakland location.
Health - St. Mary's: Employees with their job location at St.Mary's Medical Center.
Health - St. Francis: Employees with their job location at St. Francis.
Campus: Emloyees with their primary job affiliation, per UC Path, as UCSF Campus.

Patient Populations

Primary Care - Flu season: Patients, greater than 6 months of age, who have an in-person visit at a primary care clinic during current flu season (October 1 to March 31). This includes flu clinics and the drive-thru flu clinic. Visits must have a status of arrived or completed. If a patient dies after they have entered this population, during flu season, they will be removed, unless they have already received a flu vaccine prior.
Primary Care 3YR: Primary care patients, as defined by the Office of Population Health's standard 3 year inclusion, that are empanneled during the current flu season (October 1 to March 31). Patients are removed (excluded) from this population if they are no longer empanneled at some point in the flu season or if they die, even if they have received a flu vaccine. If a patient is re-empanneled after being excluded, they will reenter this population.
Specialty Care: Patients, greater than 6 months of age, with in-person visits at clinics not included in the Primary Care or Adult Cancer Center departments during the current flu season (October 1 to March 31). Visits must have a status of arrived or completed. If a patient dies after they have entered this population, during flu season, they will be removed (excluded), unless they have already received a flu vaccine prior.
Adult Cancer Center: Patients, greater than 6 months of age, with in-persn or telehealth visits at the Adult Cancer Center, during the current flu season, with visits and clinics as defined in standard Cancer Center reporting. Visits must have an appointment status of arrived or completed. If a patient dies after they have entered this population, during flu season, they will be removed (excluded), unless they have already received a flu vaccine prior.
Inpatient: Patients discharged from an inpatient hospital encounter during current flu season (October 1 to March 31). Discharges to other hospitals and hospice are excluded. Deceased discharges are also excluded.

Measure or Metric	Population applicable to	Definition
Employees	All Employees	Count of employees in the population
Eligible Employees	All Employees	Count of employees minus exclusions
Denominator - Vaccination	All patients	Count of patients in a population. There are no removals of declined or excluded patients in this measure.
Denominator - Compliance	All patients	Count of eligible patients in a population. This number removes patients that declined or were excluded, however this is no longer the measure used for patient vaccination rate.
Exclusions	All	Count of employees or patients to remove from the population (denominator). For employees, this is leaves of absence (LOA) or exemptions for religious or medical reasons. Patients with a documented allergy or contraindication are counted as patient exclusions, however as of FY25, they are not removed from the denominator for the patient vaccination rate.
Declined	All	Count of employees or patients declined or postponed the flu shot for medical or personal reasons. As of FY25 these are not removed from the eligible employees or patient denominator.
Vaccinated Employees	Employees	Count of eligible employees that have a documented vaccine given on/after July 1st of the current fiscal year
Numerator (vaccinated)	All patients	Count of eligible patients with documented vaccine given on/after July 1st of the current fiscal year
Vaccination Rate	All	For employees this is the Vaccinated Employees divided by the Eligible Employees. For Patients this is the Numerator dived by the Denominator- Vaccination
Compliance Rate	All	For employees this is the Vaccinated Employees divided by the Employees minus those that declined or are excluded. For Patients this is the Numerator divided by the Denominator- Compliance.
Vaccine source	All patients	Where the vaccine was administered, inferred from where in that patient's chart the vaccine was documented. Possible values: UCSF or Community. Vaccines documented with a 'given' action in the medication administration record, billed for by UCSF, completed immunization orders, or marked as internal in the immunization administration history were attributed to UCSF.

Business Owner

UCSFInfluenzaEnterpriseDashboard/FluDash

1400

1000

https://tableau.ucsf.edu/

yes

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Influenza Vaccinations

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